When I started my company, it was a small setup; a group of 5-6 people high on a passion to move it forward. Later, when our hard work started to pay, we expanded and became a 40 people strong company. The moment we were rapidly expanding, I felt a need for a Management Tool that would allow managing everyday task with ease. As we are a Software Development Company, we need to take care of many things on daily basis and I being the CEO, I have to ensure that all the BDEs and Project Managers are working at their level best.
Like everyone else, my first choice with the project management tool was Asana because of the fact that it has gained a lot of popularity in the recent past and everyone also suggested me to go ahead with the same. When I started to dig more information on the it, I realised that for someone who has never come across a Project Management Tool, Asana was really complex, its process was lengthy and despite being a good tool, it was not worthy of my investment because of the following facts:
For a smaller enterprise like I’m running, I need a tool that is very easy to use and implement. Asana has been designed by keeping bigger organizations in mind and though has all the features; it is not as useful for a smaller set-up like mine.
As we are still aggressively expanding, we recruit people who are fresh out of their college and giving them a Project Management Tool that is very easy to understand and operate, is what I aspire to get. Asana is not only complex, but I might have to give new recruits an additional training to understand the concept of how Asana works.
I want a simplistic approach towards working, where I would be able to take care of everything that is happening around my workforce by looking at one window. I don’t want to access many windows or go through lengthy steps to access information on a particular project or executive that asana is based on. Moreover, I’m looking forward to having a tool that offers me everything. I don’t want to install 4 other management tools in order to complete the workflow in my enterprise.
I want a Seamless Integration between the systems. I want a project management tool that has a fully working dedicated Application, using which I can keep a track on the working in my enterprise even when I’m on tours or when I’m meeting a client so that I would be able to show him the live reports of the projects.
All these were some of the areas I was little concerned about when I started digging out more information on Asana and its likes. I wanted a project management tool that is different from the plethora of options this market is flooded with and I was looking out for a tool that was specifically designed keeping user-friendliness in mind.
Enters the Talk on Task
To be honest, when I first came across Talk on Task, I was little sceptical about it. See, that’s the perception of a common man when some organisation comes up with a promising Project Management Tool but we are so consumed with the players of the market, that the first thought we have for the new tool is always negative.
Talk on Task is a Project Management Tool that has taken the best of everything that has been developed till now and has polished it to make it the best. I’m simply not saying it because I have implemented it in my enterprise, but I’m saying it because when you start to explore its tools and the advantages it has on offer, you will realize that it is not only better than the options available in the market, but it is actually designed to save you a lot of time and improve your productivity by tenfold.
Here are the things that I absolutely love about Talk on Task and the things that make it the best Project Management tool out there according to me.
- Easy To Use and Implement
The entire tool is designed so effectively that even a newbie would be able to use it without any problem. The texts and graphics that are used in the tool are great and you even don’t have to upgrade the systems of your enterprise to implement it. It works flawlessly with the systems you are already working on and it is actually a very first tool that I have come across that follows the pattern of plug and play.
- Single Window Concept
Talk on task works on Single Window Concept, where you have every information and tools at your disposal at one window. The biggest advantage of it is for a clumsy person like me, who doesn’t want to open different tabs and then keeps getting confused which one was which. The entire management can be done from the window you have in front of you. It has everything neatly laid out on the screen and it makes working on the tool very, very easy.
- Flexible
Talk on Task is an open system where everyone is visible to everyone. The best part of it being it is completely configurable as per the needs and requirements of your projects or if you are looking forwardto handles just the team. For example, if you plan to use Talk on Task for projects, then you have all the right tools at your disposal to get the best out of it. Similarly, if you are planning to implement Talk on Task just to manage the team in your organization, then voila! Talk on Task will serve you the purpose very well.
Features That Makes Talk on Task Perfect for Enterprises
As the owner of a company, my future planning was always been to expand my brand and with the help of Talk on Task, it is something that can be achieved in the anticipated time, because of the number of important features it has on offer. Here are some, that I believe helps me the most.
- In-Built Chat With Many Features
I had a habit to communicate with my team using Skype as I still believe it is the most solid platform when it comes to sharing images, links, and doing general chatting that includes all the details.
When I came across Talk on Task and saw the chat window it has on offer, I was taken by surprise to find the fact that it is in fact much better than Skype. Talk on Task allows you to have a normal chat with any of the employees and if you want to have a chat related to any specific project, then all you have to do is to click on the project (The tasks and projects that you have made, shows on the right side of single window in a tabular format) and then you have an option to do chats related to that specific project only.
This serves you two important aspects – First, if you want to have just a normal chat, then it can be done using a separate chat window and it won’t have any effect on the chat related to the project. This is especially important when you want to keep professional aspects of the project intact and thus it keeps the interface clean as well. With built-in filters, you are also able to look out for specific information without wasting any time and all you have to do is to type the keyword and the tool will show all the related information from the chat to you.
You also have an option to include the client in the chat with the helpdesk feature, where he will be able to keep a detailed track on the progress of his project on day to day basis. Earlier, when I used to connect with a client, I had to take the information from him first, before passing on to the team and it used to take additional time with a scope of some or the other info getting lost in the translation. Now with an option to integrate the client into the project, the client can have a direct word with the developer and can convey his needs and requirements on the chat window itself; where everyone related to the specific projects can then take an active part in the same, making working on the project a complete delight!
The chat also allows you to share images and attach documents from the computer that you might have saved and as it supports all the major formats, it becomes a breeze to manage all the work on the chat window itself. Another important aspect of the chat window is cloud storage, where all the chats are saved over the cloud and the data remains safe for future access as well.
- Direct Task Assign Feature
Before I switched to Talk on Task, I tried other Project Management Software and all of them had this lengthy process to assign a task to any specific team member. Talk on Task has made the entire process of assigning tasks very easy and all you have to do is to click on the chat window of the person you want to assign the task to and there you will get an option to assign a task. Unlike every other Project Management tool out there, where you have to go through lengthy menus to go to the task assignment option; Talk on Task lets you do it with just a click.
- Auto Filter
The in-built auto filter feature only shows you the chats and the information that is related to the project you are working upon. This saves a lot of time especially when you are looking for specific details and the Talk on Task allows you to get all the information you need right at your fingertips.
- Live Map and Location
Another unique feature that Talk on Task has on offer is the live location tracking in the inbuilt map within the tool. This comes in handy whenever I have an agent in the field and I want to know his location. The management tool perfectly syncs with the App and provides the live location of the employees who are out in the market with clients. It is also important whenever I need to send any of the team members a location of the client and as I can see how far a particular sales member is from the location, I can easily assign the lead to the member who is nearest to the location.
- Best Tool For Time Tracking Of Employees
As a small enterprise, we have to take immense care of the working hours of employees and to ensure the same; we need to track the time in a very accurate manner. Thanks to Talk on Task’s state of the art time tracking system, I can be assured all the time that every activity of individual employee is mapped on the tool and I can get the details at a touch of a button.
Talk on Task prevents the employees to keep two tasks live at the same time. When an employee is working on a particular task, only that task is active and gets timed accordingly. If an employee is working on two tasks then only that task is going to be active on which the employee is working and the other task will be automatically inactive. This prevents the employee to keep two tasks active at the same time and aid in correct time calculation, which is very much important for smaller enterprises, where sometimes we pay the employees based on the hours they have worked on a particular project.
Apart from this, using Talk on Task, you can keep a track on when the employee logged in to the system and when he logged out and the total number of hours he has spent in a day/week/month. All this makes Talk on Task a phenomenal tool to calculate working hours of individual employees working on different projects.
- Colour-Coded Tasks
Talk on tasks lets you colour code your tasks as per the need and thus, you can have a unique dashboard layout where you could prioritise your tasks as per the colours. For example, the task you have to complete in 1-2 days can be coloured in red and the rest of the tasks can be coloured as per the requirement, so that you could have marked the tasks as per their priority status.
All in all, Talk on Task is an amazing tool for smaller and bigger enterprises alike and I’m glad that I came across some of the most unique features it has on offer. The more I’m using Talk on Task, the more I’m discovering its features and trust me; it has made management in my enterprise simply outstanding.
Highly recommended!
Mr Abhishek Gaur.
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